AI AGENT: RFP RESPONSE
Complete hotel proposals.
In minutes, not hours.
RFP Response Agent generates customized proposals for your MICE and SMERF business with accurate pricing, virtual tours, and Active Deal Rooms. Review, approve, and send while competitors are still typing.
Results that drive revenue.
12x FASTER
RFP Response Time
25% HIGHER
Win Rate on Group Business
100% CAPTURED
Every Inquiry Answered
90% LESS
Manual Admin Work
Agent Overview
Sub-Agents Within Lead Catcher Agent
Each agent is purpose-built for a different part of the hotel sales lifecycle. They share context and memory across every planner interaction.
Communication Agent
Competitive Pricing Agent
Virtual Tour Creation
Active Deal Room
Communication Agent
Automatically clarifies and fills in missed RFP details. Reaches out to planners to gather missing information.
Capability Tags:
Front Desk Agent
Source Aggregator
Website Chatbot
Lead Qualification
Competitive Pricing Agent
Analyzes market data to suggest optimal pricing for proposals. Ensures competitive rates for MICE and SMERF events.
Capability Tags:
Front Desk Agent
Source Aggregator
Website Chatbot
Lead Qualification
Virtual Tour Creation
Generates interactive virtual tours for proposals. Shows your property before they visit.
Capability Tags:
Front Desk Agent
Source Aggregator
Website Chatbot
Lead Qualification
Active Deal Room
Creates branded deal rooms with all proposal details. Planners and internal stakeholders collaborate in one centralized hub.
Capability Tags:
Front Desk Agent
Source Aggregator
Website Chatbot
Lead Qualification
FEATURE 1: Communication Agent
Automatically clarifies and fills in missed RFP details.
Communication Agent identifies what is missing from each MICE or SMERF RFP (event dates, attendee counts, budget, F&B requirements) and automatically reaches out to planners via professional, personalized follow-up emails. RFPs arrive proposal-ready without you chasing information.
Why chase missing details when I can gather them? Reaching out to Sarah now for dates, room block, and A/V needs.
Only HippoRev auto-completes missing RFP details
FEATURE 2: Competitive Pricing Agent
Analyzes market data to suggest optimal pricing for proposals
Competitive Pricing Agent analyzes market data to suggest optimal pricing for your MICE and SMERF proposals. It considers your PMS rates, comp set pricing, demand patterns, and the specific client profile. You get pricing recommendations that win deals without leaving money on the table.
Why guess on pricing when I can analyze the market? Recommending $189 per night. 5% below comp set, 10% above your floor.
FEATURE 3: Virtual Tour Creation
Generates interactive virtual tours for proposals.
Virtual Tour Creation generates interactive property tours for every proposal. Planners can explore your ballrooms, meeting spaces, and guest rooms before scheduling a site visit. Video proposals get 3x higher engagement than static PDFs.
Why send a static PDF when I can send an experience? Virtual tour ready with Grand Ballroom and rooftop sunset views.
Virtual tours and video in every RFP response
FEATURE 4: Active Deal Room
Branded deal room with all proposal details in one centralized hub.
Active Deal Room is a branded, centralized hub containing all proposal details: pricing, availability, virtual tours, meeting room configurations, F&B packages, contracts, and supporting documents. Planners explore at their own pace. Internal stakeholders collaborate on deal strategy. You track exactly what they viewed and when.
Why scatter deal info across emails when I can centralize it? Deal Room ready. Sarah can view everything, your team can collaborate.
"The AI drafts are shockingly accurate. We review, tweak pricing, and send. What used to take hours now takes minutes."
Sales Lead, Convention & Event Venue, Midwest US
FAQ
How does AI generate proposals?
RFP Response Agent analyzes the RFP, matches it to your property knowledge base, pulls live pricing from your PMS, and applies your brand templates. You review and approve before sending.
What if the RFP is incomplete?
Communication Agent identifies what is missing and automatically reaches out to planners to gather the details. Proposals only generate when information is complete.
How do virtual tours work?
Virtual Tour Creation generates interactive walkthroughs of your property. They embed directly in Active Deal Rooms. No downloads required. Planners click and explore.
Can I edit proposals before sending?
Absolutely. AI generates the draft. You review, edit pricing, adjust terms, add personal touches, then approve and send. You are always in control.
What PMS systems do you integrate with?
Opera, Delphi, Amadeus, Event Temple, Mews, and STS. Real-time pricing sync keeps every proposal accurate.
AI sales agent for hotel group sales
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